Collaboration with Google Drive

Modified on Fri, 12 Aug 2022 at 04:53 PM

What's even better than just sharing your screen? Sharing your editable Google Drive documents so users can seamlessly collaborate without ever leaving your InSpace session. 

Users can quickly present Google documents, slides, sheets, and more without collaboration simply by selecting 'Screen share.' The feature discussed in this article focuses on collaboration using Google Drive. Please reference our Knowledge Base articles to learn about presenting with Google Slides or PowerPoint.

InSpace screen sharing allows users to collaborate on Google Drive documents together inside the InSpace setting.

To use this feature, use the Start Sharing button [ctrl + shift + s] on the user toolbar, then click Collaborate.

In the 'Google Drive URL' box, paste the URL of any Google Doc, Slides, or Sheet. Click 'Present.' Your document will appear in large format. All users are now able to click on the document and edit it.

  • Be sure that your document is 'shared' so that the users in your session can view and edit it. To learn more about Google share settings, please follow this link
  • If it is important to you to track who is making changes to your document, change your document's settings to 'anyone in [your domain]' can edit. This will require users to sign in before editing.
  • If you are having trouble getting everyone signed in and just want to make sure that everyone can participate, or you are working with users outside of your organization, temporarily change your document's share settings to "anyone with the link can edit" to make sure that all users in your session can participate. You can always change this back afterwards for security.
  • If a user states that they are unable to see your document and you are certain that it is shared correctly, cue the user to sign into their Google account. You can also Share your Google document directly with their email address to ensure access.

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